What is Managed Print & why should I be interested in it?
Managed Print Services is a program which manages all aspects of your business printing devices, including printers, scanners, faxes and copiers. The optimization of these devices enables businesses to save money, produce less paper waste and increase efficiency. Here are eight ways Managed Print Service (MPS) programs could benefit your company.
#1 - Analyze Your Printing Needs
Although your IT Department may be capable of analyzing your print fleet, working with a DynaCharge MPS specialist offers time saving benefits. Plus, we have experience analyzing print fleets of all sizes. We also possess specialized knowledge in printer fleet consolidation methods to ensure your business implements the proper equipment at an affordable price. This analysis will consider all aspects of your business's printing needs including scanning, printing, copying and faxing.
#2 - Reduce "Local" Printers
One of the first things to be assessed is the need and use of local printers. Typically, they are inefficient and more costly than realized. These printers only service one user because they are rarely networked, which makes them inefficient in most business environments. They also often require unique cartridges that are typically more costly and cause purchasing and inventory tracking challenges.
#3 - Streamline Printer Placement
Placing your printing equipment in easily accessible areas for an appropriate amount of employees will help improve workflow and maximize your device usage. Easy accessibility to this equipment is critical to the effectiveness of your employees. Too often, time is wasted walking across the building or to another floor for their printed material. This decreases your employee's ability to efficiently get their work done.
#4 - Replace Inefficient Devices
A DynaCharge Managed Print specialist can help you identify which machines are underperforming and replace with more efficient devices. Our MPS specialists are knowledgeable and know the best printing devices available for your business needs and your budget. They'll consider things like your printing history and the capabilities needed to be successful.
#5 - Automated Supply Delivery
Eliminate the need for ordering toner cartridges by entering into an MPS program. These programs can monitor your devices and automate shipment of toner based on when your machines run low. Keep your employees productive by eliminating equipment downtime caused by lack of supplies with an effective MPS program. Also, no full stock room of supplies or supplies for old scrapped machines sitting there costing you money.
#6 - Gain Predictability
MPS programs enable you to consolidate your costs (and vendors) which provides the ability for a consistent monthly investment. By entering into a partnership with us, there will be no more surprise maintenance or unpredictable printing costs.
#7 - Train Employees on New Technology
IT departments are often focused on their regular tasks. Training employees and fixing their printing problems isn’t their top priority and usually is the first task to get put on the back burner. Our Managed Print Services specialists can assist in employee training and provide help desk support for print issues.
#8 - Manage Remote Printing
With mobile printing, your employees will be able to print remotely from off-site locations, from any device. This could provide many improvements for your business. For example, an employee doesn't have to come into the office to print important paperwork and other employees don't have to spend precious time looking for the document to print for them. If your business supports, or would like to support, a mobile print environment, MPS providers can help establish, maintain and provide troubleshooting support.
Managed print service solutions come in variety of forms and can be tailored to your business' needs. MPS programs can reduce the workload of your IT department and therefore, increase their efficiency. It can streamline workflow for more productive employees. Finally, MPS programs are a partnership that enhances a business' ability to manage their printing environment more efficiently. Meet with one of our print specialists today to see what we can do for your print environment.
How do I know if a managed print service is right for our company?
We have all heard about managed print services but are not sure if these services swill benefit our business. It’s only printers & copiers, right?
The question should not be simply about the printers or copiers but actually uncovering the value it could offer to your business! Asking these few questions will help you uncover whether or not a managed print strategy is right for your business.
Do I have print & digital technology in our office?
If you have 3 printers in a local office or hundreds in offices across Canada managed print services is right for you. The benefits of print management can apply to any business, regardless of size & printer quantity.
Do I have a print strategy?
Most organizations do not take the time to define a print strategy. It is time consuming & low on the priority list. A lack of strategy can cost a significant amount of money in the long run. The costs associated with printing can add up to between 3-10% of an organizations total revenue. Putting a strategy in place that effectively monitors and manages your fleet of equipment can provide your organization cost savings of up to 30%. If you do great! Now the question is are you benefitting as much as you can? A managed print strategy is only the beginning. A managed print specialist can provide additional knowledge & expertise to perform these tasks efficiently & accurately. An MPS specialist can take the burden away from the I.T. staff & focus on more important priorities.
Do you know how much your printing costs are?
Most businesses don’t have an accurate understanding of their printing costs. Commonly, we find most organizations only take into account the cost of equipment, services & supplies. However, these are only a portion of what consists of your total printing investment. When determining the investment you have to also consider several indirect costs that can significantly impact your total investment. You must take into account all components: equipment, supplies, maintenance, employee burden rates & equipment life. These generally add up to a much higher investment than anticipated, which is a surprise to most businesses.
Knowing the true total costs of ownership gives you the ability to truly manage & reduce your printing costs. Managed print specialists could assist you in identifying these details during an initial assessment. They then compare the numbers to an optimized print environment versus your current environment. More often than not, an MPS strategy offers ample cost savings opportunities that are currently being overlooked.
Do you want to save time & money?
As we already mentioned, implementing a print strategy could save your organisation up to 30%. Through an initial print technology assessment we will uncover unknown printing costs & missed savings opportunities. Most MPS programs save company’s money because they allow employees to focus on their priorities and leave these print technology responsibilities to experienced professionals who perform these tasks on a daily basis. These cost saving benefits are achieved by:
• Consolidating vendors, equipment makes & models contracts
• Improving workflow
• Automating supply replenishment
• Providing support, help desk access and maintenance
• Cutting outsourcing costs
• Eliminating need for personal printing
• Determining optimized equipment placement
• Tracking usage & adjusting
To get started: Give us a call Today!
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